Why GDPR Concerns Your Organization

Even small organizations are affected by GDPR as soon as they collect personal data. Here's what you need to know.

Fundamental Principles

GDPR is based on several key principles:

Minimization: only collect necessary data
Purpose: use data only for the stated purpose
Limited duration: delete data when no longer useful
Security: protect data against unauthorized access
Transparency: inform people about the use of their data

What Data Can You Collect?

To manage your volunteers, you can collect:

First and last name
Email and phone
Availability
Relevant skills

Avoid collecting sensitive data (health, political opinions, etc.) unless absolutely necessary.

Volunteers' Rights

Your volunteers have rights over their data:

Right of access: view their data
Right to rectification: correct errors
Right to erasure: request deletion
Right to portability: retrieve their data

How Long to Keep Data?

Define a clear retention policy:

Active volunteer data: duration of engagement
After the event: a few months maximum
Inactive accounts: automatic deletion

How Benevol'Act Helps You

Our platform is designed for GDPR compliance:

Automatic deletion of old data
Data export on request
Hosting in Europe
Encryption of sensitive data
Transparent privacy policy

Conclusion

GDPR compliance is not just a legal constraint, it's also a guarantee of trust for your volunteers. By using suitable tools like Benevol'Act, you simplify this compliance while professionalizing your management.

GDPR and Volunteer Data Management: What You Need to Know